POLICY STATEMENT

This manual contains statements of personnel policies and procedures to be followed by all employees of the Barry-Lawrence Regional Library System. It is designed to serve as a reference and working guide for the library’s personnel policies, procedures, and practices. These written policies should increase understanding, eliminate the need for personal decisions on matters of library policy, and help to ensure uniformity throughout the organization. It is the
responsibility of each and every staff member to adhere to these policies.

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TABLE OF CONTENTS

SECTION 1—HIRING

1.1 Equal Opportunity Employment Statement
1.2 Non-Harassment Policy
1.3 Application and Appointment

1.3A Application for Employment

1.3B Internal Application Form

1.3C Telephone Reference Check Form

1.4 E-Verify Program for Employment Verification

SECTION 2—EMPLOYEE CLASSIFICATIONS

2A Summary of Exemptions

SECTION 3—JOB CLASSIFICATIONS

3A Employee Job Classifications
3B Employee Job Descriptions
3B0 Library Executive Director
3B1 Marketing/Social Media Manager
3B2 Administrative Assistant
3B3 Programming and Outreach Coordinator
3B4 Computer Technician
3B5 Branch Supervisor III
3B6 Branch Supervisor II
3B7 Collection Development Manager
3B8 Branch Supervisor I
3B9 Library Assistant, Youth Services
3B10 Library Assistant, Adult Services
3B11 Material Processor
3B12 Library Assistant
3B13 Delivery Driver/Maintenance
3B14 Custodian
3B15 Library Assistant, Material Processor
3B16 Branch Assistant Supervisor
3C Staffing Complements

SECTION 4—HOURS

4A Job Accommodation Request Form

SECTION 5—PAY POLICIES

5.1 Time Sheets

5.1A Employee Time Sheet Procedures

5.1B Employee Time Sheet Information
5.1C Employee Time Sheet

5.2 Payday
5.3 Payroll Deductions
5.4 Pay Increases

SECTION 6—EMPLOYEE BENEFITS

6.1 Health Insurance
6.2 Dental Insurance
6.3 Vision Insurance
6.4 Supplemental Insurance
6.5 Worker’s Compensation
6.5A Employee Accident-Illness Report Form
6.6 Travel and Continuing Education

6.6A Mileage Travel Request Form
6.6B Mileage Travel Request Instructions
6.6C Recommended Mileage Chart

6.7 Staff Development Day

SECTION 7—LEAVE AND TIME OFF

7.1 Vacation

7.1A Annual Vacation Request and Approval Form
7.1B Leave Request Form

7.2 Holidays
7.3 Sick Leave
7.4 Family Medical and Leave Act (FMLA)
7.5 Leave without Pay
7.6 Bereavement Leave
7.7 Military Leave
7.8 Citizenship Leave
7.9 Personal Leave
7.10 Pandemic Emergency Sick Leave

SECTION 8—PERFORMANCE

8.1 Initial Employment Period

8.1A Conference Notes
8.1B Initial Employment Evaluation
8.1C What Would You Do? Evaluation

8.2 Performance Evaluations

8.2A Non-Supervisory Library Assistant Annual Appraisal Form

8.2B Non-Supervisory Library Assistant, Adult/Youth Annual Appraisal Form (1 st )
8.2B1 Non-Supervisory Library Assistant, Adult/Youth Annual Appraisal Form (Years 2-5)
8.2C Branch Supervisors Annual Appraisal Form (1 st )
8.2C1 Branch Supervisors Annual Appraisal Form (Years 2-5)
8.2D Performance Evaluation Definitions

SECTION 9—WORKPLACE BEHAVIOR

9.1 Professional Conduct

9.1A Barry-Lawrence Regional Library Code of Ethics

9.2 Appearance and Hygiene
9.3 Disciplinary Procedures

9.3A Disciplinary Form Verbal Warning
9.3B Disciplinary Form Unsatisfactory Performance
9.3C Disciplinary Form Unsatisfactory Conduct
9.3D Disciplinary Action Form

9.4 Grievance Procedure

SECTION 10—WORKPLACE SAFETY

10.1 Violence
10.2 Library Vehicles

 

SECTION 11—COMPUTERS, EMAIL, AND THE INTERNET

11.1 Email
11.2 Internet Use

 

SECTION 12—EMPLOYEE RECORDS

12A Personnel Record Form
12B Payroll Change Form

SECTION 13—ENDING EMPLOYMENT

13.1 Termination of Employment

13.1A Employee Termination Checklist
13.1B Library Employment Termination Checklist

13.2 Exit Interview

13.2A Exit Interview Questionaire