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10.7 PROOFING AND CHECKING IN NEW MATERIAL

Proofing and checking in newly cataloged items should be a priority. Circulation of materials in your branch is dependent on making sure that new items are available to the public in a timely fashion. Newly cataloged books, DVD’s, etc. are delivered to the branches routinely as they are processed. Staff is responsible for proofing the records and checking the items in.


· Proofread the item by comparing it to the “MARC Display” record.

o Author—Is it accurate?

o Title—Is it accurate?

o Call number—Does the call number on the spine of the book and the call number typed on the pocket match the call number on the computer?

o Check the ownership stamps on the book—Is it your book?

o If an error in the record is found—contact the Regional Office and explain what you have found. If there is an error then a correction to the record will be made

· Go to Circulation—run each item under the scanner to remove the “In Processing” information on the library database.

· The book or item is now ready for the new book shelf or to be set aside for customer requests if there are holds on the item.

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