10.7 PROOFING AND CHECKING IN NEW MATERIAL
- BLRLibrary
- Jun 27, 2022
- 2 min read
Updated: 7 days ago
Proofing and checking in newly cataloged items should be a priority. Circulation of materials in your branch is dependent on making sure that new items are available to the public in a timely fashion. Newly cataloged books, DVD’s, etc. are delivered to the branches routinely as they are processed. Staff is responsible for proofing the records and checking the items in.
• Item Status
Scan/type barcode in search bar. (Barcode to make sure it’s active. If looked up by title, any error with the barcode will not come up.)
Check item for imperfections. Books may have upside down pages, missing pages or large ink spots from printing.
Title
Find correct copy and select view under the copy’s barcode.
Confirm:
Title is correct on catalog, pocket, title page, front cover, and spine label.
Author is correct on catalog, pocket, title page, front cover, and spine label.
Publication date matches CIP.
ISBNs on catalog and back cover match.
Circulating and owning library are correct.
Shelving location is correct.
Property stamps and branch designation matches.
Shelving location and Call # correlate.
• Patron Catalog
Open library website: blrlibrary.com
Search Catalog (end of branch locations bar)
Search: Author or Title
Type: Author or Title
Format: All Books, CD Audiobook, DVD, etc.
Library: Branch location you are proofing for
Click on title
Scroll down to bottom of page and select MARC Record.
Confirm these fields match the physical book:
020 – ISBN
100 – Author
245 – Title
250 – Edition
264 – Publisher and Copyright Date
300 – Physical Description
490 – Series
586 – Award and Year
800 – Author and Series
DVD
Confirm these fields match the physical DVD:
020 – ISBN
024 – UPC
245 – Title
250 – Edition
264 – Publisher and Copyright Date
300 – Physical Description
Audiobook
Confirm these fields match the physical audiobook:
020 – ISBN
100 – Author
245 – Title
250 – Edition
264 – Publication and Copyright Year
300 – Physical Description
490 – Series
511 – Performers (Narrator)
700 – Personal Name (511)
800 – Author and Series (490)
CD Music Recording
Confirm these fields match the physical CD Music Recording:
020 – ISBN
245 – Title
264 – Publication and Copyright Year
300 – Physical Description
505 – Song Titles
• Check In
After all information matches, check in item to pull it out of ‘In Process’ and into ‘Available,’ ‘In Transit,’ to another library/branch or ‘Holds Shelf.’
With pencil, checkmark next to branch initial at top right corner of pocket page.
“NEW” stickers are only for New Releases. Stickers are not new to us stickers. Remove after six months.
The item is now ready for the new book shelf or to be set aside for patron requests if there are holds on the item.
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