Proofing and checking in newly cataloged items should be a priority. Circulation of materials in your branch is dependent on making sure that new items are available to the public in a timely fashion. Newly cataloged books, DVD’s, etc. are delivered to the branches routinely as they are processed. Staff is responsible for proofing the records and checking the items in.

• Item Status

• Scan/type barcode in search bar. (Barcode to make sure it’s active. If looked up by title, any error with the barcode will not come up.)

• Check item for imperfections. Books may have upside down pages, missing pages or large ink spots from printing.

• Title

• Find correct copy and select view under the copy’s barcode.

• Confirm:

  • Title is correct on catalog, pocket, title page, front cover, and spine label.

  • Author is correct on catalog, pocket, title page, front cover, and spine label.

  • Publication date matches CIP.

  • ISBNs on catalog and back cover match.

  • Circulating and owning library are correct.

  • Shelving location is correct.

  • Call # on catalog, pocket, and spine label.

  • Property stamps and branch designation matches.

  • Shelving location and Call # correlate.

• Patron Catalog

• Open library website: blrlibrary.com

• Search Catalog (end of branch locations bar)

  • Search: Author or Title

  • Type: Author or Title

  • Format: All Books, CD Audiobook, DVD, etc.

  • Library: Branch location you are proofing for

• Click on title

• Scroll down to bottom of page and select MARC Record.

• Book

  • Confirm these fields match the physical book:

    • 020 – ISBN

    • 100 – Author

    • 245 – Title

    • 250 – Edition

    • 264 – Publisher and Copyright Date

    • 300 – Physical Description

    • 490 – Series

    • 586 – Award and Year

    • 800 – Author and Series

• DVD

  • Confirm these fields match the physical DVD:

    • 020 – ISBN

    • 024 – UPC

    • 245 – Title

    • 250 – Edition

    • 264 – Publisher and Copyright Date

    • 300 – Physical Description

• Audiobook

  • Confirm these fields match the physical audiobook:

    • 020 – ISBN

    • 100 – Author

    • 245 – Title

    • 250 – Edition

    • 264 – Publication and Copyright Year

    • 300 – Physical Description

    • 490 – Series

    • 511 – Performers (Narrator)

    • 700 – Personal Name (511)

    • 800 – Author and Series (490)

• CD Music Recording

  • Confirm these fields match the physical CD Music Recording:

    • 020 – ISBN

    • 245 – Title

    • 264 – Publication and Copyright Year

    • 300 – Physical Description

    • 505 – Song Titles

• Check In

• After all information matches, check in item to pull it out of ‘In Process’ and into ‘Available,’ ‘In Transit,’ to another library/branch or ‘Holds Shelf.’

• With pencil, checkmark next to branch initial at top right corner of pocket page.

• “NEW” stickers are only for New Releases. Stickers are not new to us stickers. Remove after six months.

• The item is now ready for the new book shelf or to be set aside for patron requests if there are holds on the item.